Jobs

Swiss Institute is currently hiring for the following position.

Finance & Administration Manager

A full-time salaried position, the Finance & Administration Manager advances SI’s mission in providing high-level management of the institution’s finances and human resources administration. As a mid-sized art space in the East Village, SI’s priority in recruiting for this role is to find an expert who will ensure compliance, financial controls, and overall staff well-being.

Duties and Responsibilities: 

  • Work closely with the Director and advisors to establish and enact budgeting and controls to ensure organizational success.
  • Weekly, monthly, and annual reporting to the Director and the Board for cash flow, Accounts Payable, and forecasting purposes.
  • Manage the General Ledger and journal entries, including all Accounts Payable/Receivable and facilitating all vendor payment processing.
  • Domestic and foreign bank account and credit card reconciliation.
  • Administer ADP payroll, filing, and record-keeping.
  • Reconcile balance sheet accounts and maintain fixed asset and depreciation schedules monthly.
  • Facilitation of annual audit, including year-end financial statements in accordance with GAAP, and preparation of 990 and CHAR500 with auditor.
  • Collaboration with staff on computation, acknowledgment, and reporting of annual Benefit and auction event receipts and contributions.
  • Quarterly tax filings and annual preparation of 1099 and 1096 forms.
  • With an HR Advisor, ensure that SI recruitment processes attract a highly diverse and talented staff.
  • Ensure compliance with Federal/NYS hiring and termination requirements.
  • Implement new-hire orientation and onboarding programs.
  • Oversee and administer benefits offerings to eligible employees, including employee time off requests processing and tracking, and pre-tax offerings.

Qualifications: 

  • 5 years + bookkeeping and HR experience required.
  • Non-profit and arts organization bookkeeping and financial management experience strongly preferred.
  • Proficiency with QuickBooks, Excel, ADP, and Bill.com mandatory.
  • Excellent communication skills, attention to detail, responsiveness, and a team-player attitude required.
  • Enthusiasm for the arts appreciated.

Schedule: Monday – Friday, 10AM to 6PM

Compensation: $70,000-$90,000 range, and commensurate with experience. SI offers a competitive benefits package, including health, dental, and vision coverage; a health reimbursement account (HRA); commuter benefits; and generous paid time off.

To Apply: Please email a cover letter and résumé to jobs@swissinstitute.net with your name and “Finance & Administration Manager” in the subject line. No phone inquiries please. 

Targeted Start Date: February 1, 2023 


SI is an equal opportunity employer and strongly encourages applications from BIPOC, persons with disabilities, women, LGBTQ+ and other underrepresented applicants. SI considers all candidates for employment regardless of race or color, religion or creed, alienage or citizenship status, sex, national origin, age, sexual orientation, disability, gender identity or expression, marital status, domestic partnership status, genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, sexual and reproductive health decisions, or any other characteristic protected by law.